Global Mobility Unfiltered: Turning Cross-Functional Friction into Better Practice

Date: Wednesday, 16 September 2026

Venue: Vialto Office London; 3 More London Pl, London SE1 2AQ

Timing: 13:30 - 17:00

This September, our FEM UK Roundtables will take place across London, Birmingham and Manchester, exploring the wider role of the Global Mobility Manager and how Mobility connects with the rest of the business.

Join us for practical, open discussions around four key questions:

Roundtable 1 Are you involving Global Mobility before the move; or after the decision?

Roundtable 2 You know what Global Mobility costs. But do you know who should pay?

Roundtable 3 Your suppliers work for you. But do they work together?

Roundtable 4 Everyone has the data. Who has the truth?

Agenda:

13:30-13:45 Start – introductions and setting the scene

13:45-14:45 Round Table session number 1

14:45-15:00 Short break

15:00-15:45 Guest Speaker – Focused on UK immigration

15:45-16:30 Round table session number 2

16:30-16:45 Formal Closing and after that type for networking

Come along, share what is working, discuss where the challenges remain, and hear how other organisations are approaching the same questions.

Roundtable 1 The Move Starts Before the Move; Connecting Global Mobility, Talent, Reward, Recruitment and HR Business Partners

Why This Matters

A successful international move starts long before an employee relocates. Talent, Reward, Recruitment, HR Business Partners and Global Mobility all play a role in deciding who moves, why they move, what support they receive and how the move is delivered. When these functions are not aligned, decisions can be delayed, responsibilities can become unclear and employees may receive inconsistent information.

What We Will Explore

How Global Mobility supports talent, reward, and workforce strategies. How international moves fit into recruitment, career development and succession planning. Who owns Global Mobility policies, approvals and exceptions. The role of HR Business Partners in identifying future mobility needs. When Recruitment and HRBPs should involve Global Mobility. How costs, timelines and move conditions should be communicated. How regional and business-unit requirements should influence policy and delivery. How technology, training and guidance can support better decisions.

Roundtable 2 Follow the Money Budgeting, Cost Management and Procurement

Why This Matters

Global Mobility costs often sit across different countries, legal entities, cost centers and business-unit budgets. This can make it difficult to understand the full cost of a move, forecast accurately or determine who is financially responsible.

What We Will Explore

Different approaches to budgeting for Global Mobility.

How mobility costs should be included in business cases and workforce plans.

How costs flow between business units, countries and legal entities.

The roles of Finance, Procurement and Global Mobility in managing costs.

Forecasting, invoicing and financial reporting.

How supplier fees and employee-related costs can be made more transparent.

How Procurement can support commercial decisions without reducing service quality.

Roundtable 3 One Ecosystem, Better Outcomes Connecting Suppliers with Internal Business Needs

Why This Matters

Most Global Mobility programs rely on several external providers, including relocation companies, tax advisers, immigration specialists, moving companies and technology providers. Without clear coordination, this can lead to duplicated activity, inconsistent data, unclear accountability and a fragmented employee experience.

What We Will Explore

How internal teams and external suppliers should work together.

The responsibilities of Global Mobility, Procurement and individual providers.

Clear service expectations, timelines and escalation routes.

Consistent data sharing and reporting across suppliers.

How to reduce duplication without creating unnecessary rigidity.

How to maintain service quality while managing costs.

How supplier performance should be reviewed and improved.

Roundtable 4 Trusted Data, Lower Risk Connecting Global Mobility, HRIS, Finance and Compliance

Why This Matters

Global Mobility data is often spread across several internal systems and external suppliers. When data is incomplete, inconsistent or out of date, organizations may struggle to meet reporting requirements, manage compliance risks or understand the performance of their Global Mobility program.

What We Will Explore

Ownership of Global Mobility data.

Data sharing between Global Mobility, HR, Finance, Compliance and suppliers.

Privacy, retention and cross-border data requirements.

Keeping HRIS and Global Mobility records aligned.

Managing regulatory changes, audits and compliance incidents.

Building useful dashboards without exposing sensitive employee information

Using data to assess supplier performance, policy effectiveness and program value.

Whether one system can realistically manage the complete Global Mobility journey.